Privacy Policy

1. Basic Policy

ECOMMIT (hereinafter referred to as "the Company") will comply with the Act on the Protection of Personal Information, guidelines regarding the protection of personal information, and other relevant laws and regulations regarding the protection of personal information in handling personal information obtained by the Company.

ECOMMIT Co., Ltd. Teruyuki KAWANO, Representative Director & CEO

2. Scope of Application

The Privacy Policy describes the policies the Company follows when handling customer’s personal information or similar information in the services it provides.

3. Definition of the Personal Information

In the Privacy Policy, personal information refers to the information relating to a living individual, and it falls under any of the following categories.

Information that can identify a specific individual by name, date of birth, or other description, etc. (including information that can be easily cross-referenced with other information and thereby identify a specific individual) contained in the information.
Information that contains identifier of a specific individual.

4. Collection of the Personal Information

The Company collects personal information by using the following methods.

1. Personal information directly received from a customer
2. Personal information obtained when a customer uses the service of the Company
3. Personal information of the user indirectly provided from a third party
4. Personal information obtained from publicly available media including publications and the Internet
5. Personal information obtained through technological information including log, Cookie, etc. collected while a user uses the service of the Company

5. Management of Personal Information

Personal information collected is strictly managed by the Company, and the Company takes necessary and appropriate control measures to prevent leakage, loss, or damage of personal information in its possession, and makes every effort to improve such measures.

6. Purposes of the Use of Personal Information

The Company will not use personal information obtained beyond the scope necessary to achieve the purposes of the use specified below except the cases stipulated by law or with the consent of the individual concerned.

1. Information about customers
   － Execution of contracts for products and services, and post-contract maintenance and support
   － Announcement about products, services and campaigns
   － Response to the inquiries and requests for advice
   － Product development, questionnaire survey, and execution of monitoring survey
   － Communication concerning business meetings and briefings
2. Information about clients
   － Execution of contracts
   － Communication concerning business meetings and briefings
3. Information about employees, job applicants, retirees and their family members
   － Business communication, business management, and facility management
   － Personnel management, including recruiting and assignment decisions and its notification and attendance management, etc.
   － Sending recruitment notices and recruiting activities
   － Payroll, bonus, and employee benefits
   － Health management
   － Administrative work on tax and social security

7. Information Provision to a Third Party

The Company will not provide personal information to a third party without obtaining the prior consent of the individual, except in the following cases or as otherwise stipulated in the Privacy Policy.

1. Where requested by laws and regulations
2. Where the provision is required for protecting human life, body or property and it is difficult to obtain an approval of the individual him/herself
3. Where it is especially necessary to improve public health or promote the sound growth of children and it is difficult to obtain the approval of the individual him/herself
4. Where it is necessary to help any national organization, a local government, or a contractor perform the administrative work prescribed in laws and regulations and the approval of the individual him/herself could disturb the performance of the administrative work

8. Outsourcing

The Company may outsource all or part of its personal information handling operations to an external business operator (hereinafter referred to as "subcontractor"). In the event that the Company provides personal information to a subcontractor, the Company carefully selects subcontractors that have a control system in place to appropriately protect personal information, and concludes a contract with the subcontractor that includes clauses regarding confidentiality and other management and supervision of personal information.
After concluding the contract, the Company requires the subcontractor to protect personal information and it supervises the subcontractor as necessary to ensure that the subcontractor handles personal information appropriately.

9. Information Provision to a Third Party in a Foreign Country

Notwithstanding any other provision of the Privacy Policy regarding the provision of personal information to a third party, the Company will obtain the consent of the individual to provide personal information to a third party in a foreign country, except in the following cases.

1. Where a foreign country is defined by the Rules of the Personal Information Protection Commission as a foreign country that has a system for the protection of personal information that is deemed to be at the same level as that of Japan in terms of protecting the rights and interests of individuals
2. Where the personal information is provided to an entity that has established a system that conforms to the standards stipulated in the Rules of the Personal Information Protection Commission as necessary to continuously take measures equivalent to those required to be taken by business operators handling personal information according to the provisions of this section
3. Where requested under laws and regulations
4. Where the provision is required for protecting human life, body or property and it is difficult to obtain an approval of the individual him/herself
5. Where it is especially necessary to improve public health or promote the sound growth of children and it is difficult to obtain the approval of the individual him/herself
6. Where it is necessary to help any national organization, a local government, or a contractor perform the administrative work prescribed in laws and regulations and the approval of the user him/herself could disturb the performance of the administrative work

10. Revision of the Privacy Policy

The Company may revise the Privacy Policy without prior notice to the users. In such cases, the Company shall notify users of the revision of the Privacy Policy by posting the notification of the revision of the Privacy Policy on its website or by other means, and the Privacy Policy shall be revised when the Company begins to notify by any of such means.

11. Disclosure, Correction, Suspension of Use, etc. of Personal Information

The individual or his/her proxy may request the disclosure, correction, addition or deletion of content, suspension of use or elimination, or suspension of provision of personal information that identifies the individual, in accordance with the procedures prescribed by the Company. In order to prevent unauthorized requests by spoofing, etc., the Company requests the submission of identification documents at the time of the request.

12. Inquiry Contact

If you have any question about the Privacy Policy, please contact us at any of the following contact points.
ECOMMIT Personal Information Inquiry Contact
E-mail：info@ecommit.jp
Telephone：0996-29-5188
FAX：0996-29-5189
2-30 Kandacho,
Satsumasendai-shi, Kagoshima-ken 895-0052

13. Revision History

Established on November 16, 2022